Page 3694 - Week 10 - Thursday, 19 September 2019
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Recommendation 3
a) Incorporate a requirement in the procurement procedures and guidelines to ensure that all persons involved ln the procurement processes complete and sign a declaration of conflict of interest form on an annual basis to either:
b) disclose where an actual or perceived conflict of interest exists; or
c) declare there are no actual or perceived conflicts of interest, however he/she will advise ACT Health immediately when an actual or perceived conflict interest arise.
Recommendation 4
a) Provide reporting on the various types of procurement activities and key performance indicators in monthly and end of financial year procurement reports, including reports relating to the engagement of consultants and contractors.
b) Develop and maintain a complete, accurate and reliable list of consultants and contractors engaged for the period to ensure the robustness of the monthly and end of financial year procurement reporting.
c) Distribute the monthly and end of financial year procurement reports to key stakeholders from each Division for their information and/or action.
(e)
Recommendation 1
a) Accepted – Process underway.
b) Accepted – Governance document to better reflect achieving value for money.
c) Accepted – Governance document to be updated to reflect annual review.
Recommendation 2
Accepted.
A risk matrix and Information on undertaking a risk assessment will be updated in the health governance document. Common procurement type risks will be incorporated into the risk matrix for consideration by the procurement officer responsible for the procurement activity. Business units will be responsible to mitigate and manage risks including escalating risks identified through their own internal process where applicable. Risks ratings will be recorded through the procurement process for all risks identified as high so there can be governance and reporting on how the risk and related procurement activity is tracking.
Recommendation 3
Accepted.
The governance document will be updated to reflect all staff undertaking or involved in a procurement activity are to declare any actual or perceived conflict of interest. A conflict of interest form will be incorporated as part of all procurement packages. Financial delegates will be provided with an annual conflict of interest form.
Recommendation 4
a) Accepted – Reporting to be amended to reflect this recommendation.
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