Page 1286 - Week 04 - Thursday, 21 April 1994
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The question specifically asks about reasons acceptable in respect of an applicants family. The test for requests of this nature are much less stringent. Provided the family member is able to identify the record and can state the relationship, any reason is considered sufficient.
Frontline staff of the Office are aware of this, however they are asked to seek a reason, regardless of the proximity of relationship, to ensure a consistent approach in dealing with the major brunt of certificate requests. An override to this policy exists for situations which inevitably arise, particularly in respect of applications by family members, for example no purpose at all is sought for certificates in respect of newly born infants if the certificate is applied for at the time of registration.
(2) There are few unacceptable reasons for birth, death or marriage certificates sought by family members although, additional evidence is required for applicants seeking particulars of an adopted person or pre-adoptive parents. However every effort is made to facilitate access to information.
(3) As previously stated the Registrar-General has power to require a proper reason from all applicants under Section 51 of the Registration of Births, Deaths & Marriages Act 1963.
The application form has been designed to cover applications from all segments of the community. The stated purpose becomes more significant when other than family members apply for certificates. However in all cases the Registrar-General must be satisfied that the certificate is required for proper reasons otherwise the application can be refused.
The access policy to information in all Australian State Registries is being reviewed with a view towards a uniform policy. This process is underway.
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