Page 3873 - Week 13 - Thursday, 18 October 1990
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APPENDIX 1: (Incorporated in Hansard on 18 October 1990 at page 3833)
MINISTER FOR FINANCE AND URBAN SERVICES
LEGISLATIVE ASSEMBLY QUESTION
QUESTION WITHOUT NOTICE
ON 19 SEPTEMBER 1990 MR CONNOLLY ASKED THE FOLLOWING QUESTION:
"HOW MANY LETTERS HAVE IN FACT BEEN SENT TO PROJECT MANAGERS REQUIRING PAYMENT OF MONEYS TO SUB-CONTRACTORS WITHIN SEVEN DAYS OF RECEIPT, AND REQUIRING AUDIT OF THEIR ACCOUNTS EACH MONTH BY THE A.C.T. ADMINISTRATION. WILL MR DUBY TABLE THOSE LETTERS REQUIRING A.C.T. PUBLIC WORK AUDITS OF PROJECT MANAGERS?"
MY ANSWER TO THE MEMBERS QUESTION IS AS FOLLOWS:
NINETEEN LETTERS WERE SENT TO PROJECT AND CONSTRUCTION MANAGERS
AND THE LETTER WITH THE ADDRESSEE LIST IS TABLED. IT SHOULD BE
EXPLAINED THAT ALL PROJECT MANAGEMENT AGREEMENTS CONTAIN AN AUDIT
CLAUSE WHICH READS:
"THE PROJECT MANAGER SHALL KEEP OR CAUSE TO BE KEPT AT ITS SITE OFFICE, OR HEAD OFFICE, ALL ACCOUNTS AND OTHER RECORDS AS ARE USUAL AND PROPER TO BE KEPT BY BUILDERS AND CONSULTANTS OF ALL MONEYS PAID BY THE PROJECT MANAGER IN THE PERFORMANCE OF ITS OBLIGATIONS UNDER THIS AGREEMENT AND SUCH ACCOUNTS SHALL BE MADE AVAILABLE AT REASONABLE TIMES FOR INSPECTION AND AUDIT BY THE PRINCIPAL OR BY ITS AGENT OR NOMINEE."
THIS IS CLAUSE 11 OF THE AGREEMENT.
THE A.C.T. PUBLIC WORKS PROCEDURES MANUAL REQUIRES MONTHLY
INSPECTION OF ACCOUNTS. THIS REQUIREMENT IS:
"EACH MONTH THE PROJECT MANAGERS REIMBURSABLE CLAIM WILL BE CHECKED IN DETAIL ON SITE BY AN OFFICER OF A.C.T. PUBLIC WORKS. THIS NORMALLY OCCURS AFTER THE REIMBURSABLE CLAIM HAS BEEN PAID, AND IN THE EVENT THAT THE A.C.T. PUBLIC WORKS OFFICER CONSIDERS SOME PART OF THE CLAIM SHOULD NOT HAVE BEEN PAID A DEDUCTION WILL BE MADE FROM THE NEXT CLAIM. EVIDENCE OF ACTUAL PAYMENT MAY BE REQUIRED AND SHOULD BE AVAILABLE. AN EXTERNAL AUDITOR MAY BE APPOINTED TO INVESTIGATE ACCOUNTS AND FILES.
A.C.T. PUBLIC WORKS MAY APPOINT AN EXTERNAL AUDITOR TO INVESTIGATE ACCOUNTS AND FILES."
3873
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