Legislative Assembly for the ACT: 2018 Week 8 Hansard (16 August) . . Page.. 3236 ..
(5) If the Minister holds a meeting with another Minister, are both Ministers responsible for ensuring notes are taken in this meeting and for ensuring the notes reflect the decisions taken in the meeting.
(6) If the Minister holds a meeting with Directorate officers, are notes taken by her office, the Directorate or both.
(7) Does the Minister refer to notes from previous meetings as a way of following through on decisions from previous meetings.
(8) Who is responsible for ensuring that copies of records of meetings are retained and stored for future use.
Mr Rattenbury: The answer to the member's question is as follows:
(1) Notes are not taken at every meeting the Minister attends as this is not always necessary.
(2) Staff members, Directorate Liaison Officers or the Minister may all take notes. It depends on the meeting.
(5) Ministers might not need to take notes if they are meeting informally, but this will depend on the meeting and who is involved. Both Ministers are responsible for following up on issues that are raised and asking staff to action any outcomes.
(6) Depends on the meeting.
(7) Yes, when required.
(8) Depends on which staff or officials attend the meeting.
Minister for Mental Health—meetings (Question No 1554)
Mrs Dunne asked the Minister for Mental Health, upon notice, on 8 June 2018:
(1) Are notes taken at each meeting that the Minister attends in his capacity as Minister for Mental Health; if not, are there any circumstances in which notes would not be taken after a meeting.
(2) Who is responsible for taking these notes.
(3) Does the Minister, his Chief of Staff, or other senior members of his staff review the minutes or notes taken after meetings to ensure that the notes reflect what happened in the meeting.